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Finance

7 Serious Tips for Better Bookkeeping in Canada

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Bookkeeping is tedious for most business owners unless you are a seasoned accountant or a fan of working with numbers. That is because businesses have a lot of financial details that need to be recorded, for instance, which supplier should be paid, outstanding customers, equipment to buy, significant purchases to make, and more. Without an accounting and bookkeeping system, you may lose essential business data, miss important goals, or make uninformed decisions that may affect your company’s finances.

Proper money-handling strategies are integral in any business as it helps you keep track of your long-term goals, improve your profits, and streamline seasonal cash flow changes. In addition, it will help your business stay out of trouble with the Internal Revenue Service or IRS.

By adopting good bookkeeping habits, you can avoid costly errors when it comes to record keeping. You can opt to have an in-house team to handle all your bookkeeping services, but this can be un-economical for small business owners. To save on cost, you can work with a bookkeeping agency, which often offers professional online and virtual services in Canada at very fair rates.

Here are seven tips for better bookkeeping for businesses in Canada.

Separate Your Business and Personal Finances

If you are a sole business owner, you should learn to separate your personal and business accounts. This will help you maintain records of every business and personal spending and help you keep the boundary to alleviate eating into the business growth finances.

For limited liability companies, the business is a separate entity from you, and your finances should be kept separate. That means you need to know which assets belong to the business and which are yours. By eliminating all personal transactions from the business accounts, you will lower the number of transactions the bookkeeper needs to categorize and reconcile. Additionally, your tax preparation and filing process will be seamless. You can find a bookkeeper in Canada to help you separate your accounts and provide outsourced business and personal bookkeeping services.

Control Your Business Credit

One of the common signs of an insolvent business is the inability to make payments promptly. The company may need better credit scores, lack of funding, or challenges in fulfilling its working capital needs.

When your business depends on bank financing to fund everyday operations, you will need help to pay back your high-interest debt. Therefore, you need to do due diligence before taking external funding.

You should set strict deadlines for your clients to pay what they owe and consider blocklisting repeat offenders that are taking advantage of you. Eliminate any late payments, as it is just like an interest-free loan. Your business may quickly become a cash-flow crisis if you lack rigorous credit control.

Track Business Expenses

Business expenses may be claimed against tax; therefore, tracking them is crucial if you want to cut overhead and maintain a healthy cash flow. You should always use a business credit card and keep records of expenses based on business activity.

Categorizing your expenses can be crucial, especially when your business is undergoing an CRA audit. The numbers on tax returns are often estimates, and these records help offer supporting evidence. Always remember that even trivial expenses will add up, and having records of everything can be helpful in the long run.

Overspending negatively affects any business; hence, keeping track of your expenses will ensure you track all your expenditures. Always remember that every dollar that you spend takes the business one step away from making a profit. Therefore, when running a business, keep a close watch on all your expenses, understand the benefit you gain from each expense, and document everything carefully. With outsourced online bookkeeping services, you can keep track of all your business expenses and maintain good records.

Schedule Routine Bookkeeping Times

As a business owner, you are handling many things at once, which can eat into the time you can use to monitor your financial record books.

The best way to keep your accounts is by consistently scheduling times to balance your books or working with a bookkeeping company in Canada. You can set aside time when your credit card statement is due and check through your monthly transactions to ensure everything is accurate. Although this task will take about one or two hours, it will simplify your life during the tax season by making tax preparation and filing much more effortless.

Create Budgets For Your Expenses And Set Financial Goals

Planning for business expenses, especially significant purchases, can help you best utilize your business resources and credit while giving you the peace of mind you need. Setting up and reviewing business budgets is directly related to the success of your business.

According to research, small businesses that regularly review their budgets on a weekly, monthly, and annual basis have success rates of 95%, 75%, and 25%, respectively. Therefore, if you want your business to succeed, you must have relatively high unused credit balances. In addition, you should also ensure your budget is monitored regularly, understand the benefits of using credit for your company, and be able to earmark the right amount of business payroll expenses.

Automate Manual Processes

One of the best accounting tips for growing businesses and start-ups is automating routine bookkeeping. Most accounting and bookkeeping activities are repetitive, and automating them will make your work easier and seamless.

Some repetitive bookkeeping processes you can automate include paying employees’ salaries monthly, following up on late invoices, and tracking invoices you send to customers. In addition, you can also automate the calculation of mileage payments for employee reimbursements and document utility bills in a central database.

Business owners can make life much easier by utilizing unified accounting project management solutions to help track expenses, automatically send invoices, and generate customized reports.

Consider Hiring a Tax Accountant

Investing in a seasoned tax accountant near me can be valuable for your business, even if the professional commits just a few hours every week or month to work on your small business bookkeeping and accounting needs.

A certified bookkeeper will record income and expenses and categorize them for a specified period. Conversely, a chartered accountant will help file your business taxes and set up your business’s accounting backbone. A reputable bookkeeping company will have certified tax consultants near me ready to assist you.

With an expert bookkeeper or chartered accountant handling all financial tasks, business owners can focus entirely on their business to attract customers and satisfy existing clients. They can also develop new products and services and grow their business.

Final Thoughts

Bookkeeping is a necessary evil that businesses cannot escape because almost everything depends on it. With an accurate and robust accounting system, you will get information about the business’s cash flow, performance, and financial condition, and it will help you make informed financial decisions. With the tips mentioned above in mind, you can ensure your small business bookkeeping records are available and can make better decisions for your business. You can also eliminate the headache of bookkeeping by outsourcing this function to a certified bookkeeper to help you out. Having a safe pair of skilled hands providing bookkeeping services for small businesses will give you, as the business owner, the confidence and freedom to lead from the front by focusing more on growing your business.

Culture

Award Winner Explains Women’s Money Emotions

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Everyone has a relationship with money, but for women, it’s much more fraught with emotion, says Meriflor Toneatto.

When we avoid and ignore those emotions, we allow them to quietly guide our decision-making – which inevitably holds us back.

“Understanding our emotions, fears and doubts about money and how they affect our behavior can help us heal them so we can experience financial and personal freedom,” says Toneatto, an entrepreneur,  certified business and life coach, and author of  “Money, Manifestation & Miracles: 8 Principles for Transforming Women’s Relationship with Money.”  For women, money is an emotional currency. It’s tied to our sense of self-worth and self-confidence, and our feelings of safety and security. These feelings often translate into self-limiting decisions.

The effect can be profound. Consider female entrepreneurs:

“The number of women-owned U.S and Canada. businesses is growing 1.5 times faster than the national U.S. average, but a report from 2013 found that they’re still contributing less than 4 percent of overall business revenues, about the same as they were in 2007,” Toneatto says.

“Our businesses are smaller because we’re less likely than men to borrow in order to expand. We’re afraid to take financial risks,” she says citing a U.S. Department of Commerce report..

And in the corporate world:

Women comprise half the workforce, yet hold the majority of lower-wage jobs in the United States, according to the 2014 State of the Union address.

What are the emotions shaping so many of our decisions? Toneatto cites five:

Fear: The most common emotion among women is fear. With money, we fear not having enough of it; that we’ll lose it all and never get it back. Nearly including those according to the 2013 Women, Money and Power Study.

And we fear an abundance of money. We may fail to negotiate a higher salary because we fear we can’t live up to it. Successful women may be reluctant to reach higher because we fear failure — and losing it all.

These fears often have roots in situations we were exposed worth. They send a strong signal that we need to root out their source and heal it.

Guilt: People who say things like, “I feel guilty when I spend instead of save” or “I never buy anything unless it’s on sale” have guilt feelings associated with money. These, too, are often rooted in the fears and messages we saw and heard in childhood about not having enough money. Many of us are natural nurturers who’ve gotten the message that “good” women are selfless, and so we may freely, even recklessly, spend on others while withholding from ourselves.

Shame: This painful emotion cuts whether worthy and deserving. We avoid talking about shame, and so it exerts control over us. With money, shame is commonly connected to amassing a lot of debt and hiding it because we fear being judged, humiliated, and disliked.

Anger: This emotion repels money, opportunities and people because it can leave us closed off emotionally and physically from others. It’s based in a belief in the unfairness of life and/or the unfairness of money. A person who becomes angry about money may be angry at herself for missing an opportunity or for mishandling money in the past. Anger can lead to trust issues and to over-protecting every cent – even hoarding money.

Blame: Anger and blame often go hand in hand. hand in hand. It stems from feeling disappointed or wronged because you believe your life would have been easier and/or better if someone – maybe parents or a spouse — had been able to provide you with more money. Blame can sabotage relationships with both people and money for years.

“At some point in our lives, we all have felt one or more of these emotions,” Toneatto says. “The good thing is, once you begin to recognize them, they’re like a flashing yellow ‘caution!’ light.”

About Meriflor Toneatto

Meriflor Toneatto is the founder and CEO of Power With Soul, a company dedicated to empowering female entrepreneurs and professionals by helping them transform their relationship with money. The author of “Money, Manifestation & Miracles: 8 Principles for Transforming Women’s Relationship with Money.” Toneatto holds a bachelor’s degree in public administration and management and graduate certifications in personal, professional and financial coaching. A former corporate executive, she is a recipient of the Amethyst Award for Excellence and Outstanding Achievement from the government of Ontario, Canada.

Supplemental- http://www.canadiangovernmentexecutive.ca/category/item/1283-and-the-amethyst-goes-to.html

Culture

Top Ways Folks Go Broke

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Being broke sucks and you don’t have to come from a wealthy family, have the next  billion-dollar idea or work 18-hour days to become rich, says self-made millionaire Mike Finley. In fact, you don’t have to be extraordinary in any of the headline-grabbing ways. What you need is the self-awareness to avoid wasting Financial Happiness.

“Money used wisely can give you financial security ”

Finley lists 10 of the most common money traps that lead to consumers going broke:

1- Making the appearance of wealth one of your top priorities by acquiring more stuff. The material trappings of a faux lifestyle, as seen in magazines and advertisements, are not good term happiness.

2- Working a job you hate, and spending your free time buying happiness. Instead, find fulfilling work Monday through Friday so you are not compensating for your misery with expensive habits during the weekend.

Even worse than living paycheck to paycheck- advance loan on your paycheck.
Even worse than living paycheck to paycheck- advance loan on your paycheck.

3-  Living paycheck to paycheck and not worrying about saving money. Don’t live for today, as if that’s all that matters. Have you already achieved all of your dreams by this moment? If not, embrace hope and plan for tomorrow. (Appreciating your life today doesn’t require unnecessary expenditures.)

4-  Stopping your education when someone hands you a diploma; never reading a book on personal finance. Just about any expert will tell you that the most reliable way out of poverty is education. Diplomas shouldn’t be the end of learning; they should be a milestone in a lifetime of acquiring wisdom.

5-  Playing the lottery as often as possible. While you’re at it, hitting the casino! Magical thinking, especially when it comes to money, is a dangerous way to seek  financial security.

6-  Running up your credit cards and making the minimum payments whenever possible. Paying interest on stuff you really don’t need is a tragic waste of money.

7-  When you come into some free money, spending it. Feeling like you deserve it. By that logic, you’re saying that a future version of you doesn’t deserve the money, which can be multiplied with wise investments.

8-  Buying the biggest wedding and the biggest ring so everyone can see just how fabulous you really are. Nothing says “Let’s start our future together” like blowing your entire savings on one evening.

9-  Treating those “amazing” celebrities and “successful” athletes as role models. Trying to be just like them whenever possible. As far as we know, there’s only one you the universe has ever known. Don’t dilute your unique individuality by chasing an image.

10-  Blaming others for your problems in life. Repeat after me: I am not a victim. The victim mentality is an attempt to rationalize poor habits and bad decision-making.

“If you’re feeling uncomfortable with your financial situation, don’t just sit there in a malaise of ‘If only I had more money,’ ” Finley says. “Instead, use it as motivation for a better life; that’s why the discomfort is there.”

Like most North Americans, Mike Finley was raised with no education in personal finances. Joining the Army out of high school, he realized he didn’t understand money management and began the task of educating himself. After 26 years in the service, during which he practiced the principles he learned, he retired a millionaire. Finley is the author of “Financial Happine$$,” and teaches a popular financial literacy class at the University of Northern Iowa.  For the Silo, Jarrod Barker.